AHRA Annual Meeting

Go Beyond Your Booth

August 3-6, 2025 | Las Vegas, NV

Investing outside your booth shows your commitment to the industry!

Event Function

Support AHRA's Annual Meeting while driving traffic for your brand in the process!

Official AHRA Social Event Sponsor SOLD OUT

The AHRA Party is the “not-to-be-missed” event of the Annual Conference! Attended by most conference goers, your company is sure to be remembered long after the party is over.  Entertainment, heavy hors d’oeuvres and a hosted bar make this a popular event for all.

President's Welcome Reception SOLD OUT

Make a good first impression when you sponsor the President’s Welcome Reception! This is a great opportunity to stand out
from your competitors and drive traffic to your booth throughout the conference.

Includes 25 poker chip drink tickets. 

First Time Attendee & New Member Breakfast SOLD OUT

Welcome new attendees to AHRA! Includes logo recognition on signage, drink tickets, napkins, and a 2-minute welcome introduction.

Opportunity for collateral drop included. 

Gathering Place Traffic Drivers

Bring attendees to your booth for additional brand awareness, lead generation, and networking opportunities!

Passport to Prizes $1,000 | New!

Sponsor a fun and engaging activity where attendees get their 'passport' stamped as they visit various booths within the hall.  Have your company be a spot on their 'passport' to visit your booth and win some prizes. 

Note: sponsor provides giveaway prize. 

Poker Chip (Drink Ticket) Opt In $1,000 | New!

Sponsorship includes drink tickets (poker chips) to hand out at your booth that attendees can cash in for drinks during the evening reception. Gamify the giveaway in your booth or give them away as you desire.

Includes 25 tickets.

Exhibit Hall Floor Plan Meter Board SOLD OUT

Place your marketing message on the exhibit hall floor plan meter board, that may be placed in the Exhibit Hall or a prominently placed location around the event space.

Sponsor to provide all artwork.

Aisle Number Floor Decals $7,500 | Exclusive

Showcase your company logo on the official aisle signs that will be placed on the floor of each aisle with highly visible throughout the Exhibit Hall.

Headshot Lounge $15,000 | New! | Exclusive 

Give all attendees the opportunity to update their headshot at a mobile studio located within the exhibit hall.

Includes exclusive branding of space.

Coffee Bar - Nitrogen Bar and Cold Brew $15,000 

Be a great host! Sponsor a Specialty Drink station near your booth for up to 350 per exhibit hall opening. Sponsorship includes logo recognition at the station and announcement in the exhibit hall.

Sponsor may purchase and scan attendee badges for additional lead options. 

First Time Ambassador/New Member Gathering Place Tour $5,000 | New! 

Be a stop on the New Attendee Gathering Place Tour. Six companies will have the opportunity to be participate in the New Attendee Gathering Place Tour. Your company will have 10 minutes in an organized tour of the floor to those new to the AHRA Annual Meeting. This will take place at the Opening of the Hall. 

Yoga or Meditation Break $5,000 | New! | Exclusive

After a long day of learning and networking, help attendees take a mindful moment to reflect on what they've learned and re-center themselves through a guided meditation or low-stress/chair yoga session.

Massage Lounge $12,000 | New! | Exclusive 

Help attendees relax in between sessions in the Exhibit Hall. Included: Two massage therapists with dedicated area near your booth (space permitting).

Thought Leadership & Speaking

Share your products and solutions with our audience with these impactful opportunities.

Theater Presentation $7,500 | New!

Host a twenty (20) minute presentation that will take place in the theater on the Gathering Place Floor (exhibit hall). Take advantage of the opportunity to share your expertise with attendees in educational session format.

Breakout Sessions $7,000

Sponsors may select one of the breakout sessions. Sponsor’s logo will appear in the pocket guide and the walk-in slide. Sponsor will be able to introduce speaker(s) and can provide a brief one- to two-minute company overview.

Script must be provided in advance for review, to ensure overview is not a sales pitch and meets continuing education standards.

Education Symposia $25,000

Share your message and provide valuable education to attendees through an Education Symposium. Symposia programs are planned and conducted by the corporate community in conjunction with the AHRA Annual Meeting. The program content and product information are the sole responsibility of the corporate supporter. Education Symposia are well attended and are offered during times that are unopposed to exhibitors or sessions.

Benefits include: 

  • 1-hour educational symposium at the AHRA Annual Meeting 
  • Only AHRA exhibitors are eligible to host symposium 
  • Sponsor to develop content and provide speaker; CE credit may be offered if content is non-commercial
  • Recognition as symposium sponsor on website, mobile app, and on-site conference materials
  • Lead retrieval to capture contact information for attendees participating in your symposia session
  • Expenses and arrangement of food and beverage are required and will be the responsibility of the sponsor

Meeting Room $1,500 / $3,000

Note that all events or activities planned by exhibiting companies must be pre-approved by AHRA.

AHRA has allocated blocks of time within the AHRA 2024 program where exhibitors may book meeting space for internal or hosted events so as not to conflict with official conference events or programming as noted in the exhibitor contract. All meeting space is at the Paris Las Vegas Hotel.

Events are defined as:

  • Internal Meeting (No AHRA Attendees Invited)
  • Hosted Meeting (AHRA Attendees Invited)
  • Meeting Space requests may not conflict with official conference functions
  • All meeting space at the Center and hotels is contractually controlled by AHRA during the annual meeting
  • All calls to the hotel will be directed to AHRA
  • Hosted events cannot be marketed broadly by the exhibitor if the approved hours conflict with official Conference functions
  • All expenses associated with approved events are the responsibility of the exhibitor, including but not limited to furnishings, food and beverage, audio visual, etc.


To submit a request for meeting space, you will be asked for: 

  • Internal Meeting
  • Date and start/end time for your event
  • Number of people expected
  • Internal or Hosted Meeting (see above)
  • Food and beverage required
  • AV required


Approved space is available on a first come, first serve basis based only on availability.

Opening Keynote SOLD OUT

Sponsorship of the opening session is one of the highest-profile opportunities of the event! Sponsorship includes sponsor logo and branding recognition before session, along with the opportunity to welcome the opening keynote speaker to the stage.

Sponsorship recognition also includes push notification in mobile application, logo recognition in the digital and print agenda.

Keynote SOLD OUT

Sponsorship includes sponsor logo and branding recognition before session, along with the opportunity to welcome the opening keynote speaker to the stage.

Sponsorship recognition also includes push notification in mobile application, logo recognition in the digital and print agenda.

Keynote - Closing Workshop SOLD OUT

Sponsorship of the closing workshop is one of the highest-profile opportunities of the event! Sponsorship includes sponsor logo and branding recognition before session, along with the opportunity to welcome the opening keynote speaker to the stage.

Sponsorship recognition also includes push notification in mobile application, logo recognition in the digital and print agenda.

Focus Group $10,000

Ensure your ideas and concepts are vetted by industry professionals through a Focus Group made up of AHRA members. Sponsorship includes private meeting space, meter board in exhibit hall and a dedicated email to a subset of AHRA members. Sponsor to provide focus group content, stipend as a thank you to participants. Food & beverage and audio visual are a separate cost and are not included in this sponsorship offering. 

Recommended size is 10-12 focus group members. 

Logo & Branding

Showcase your company throughout the conference! The more people see your brand, the more memorable you'll be.

Digital Signage Offering New!

Description and cost coming soon.

Hotel Keycards SOLD OUT

Place your branding directly in the hands of attendees as they check in to their hotel with a custom advertising message on the keycard. Capture attention and provide maximum exposure as attendees use their key cards multiple times each day.

Morning/Afternoon Beverage Break $5,000

Attendees love the opportunity to re-energize between sessions and will be thankful your company is sponsoring a morning or afternoon beverage break. Take advantage of this time to greet attendees with staff and/or company literature.

Tote Bag SOLD OUT

Receive maximum attention with your color logo right in the middle of the official AHRA meeting tote bag! Given free to all attendees, the Conference tote bag is a handy way for attendees to carry all the items they need to have a successful conference.

Water Bottles SOLD OUT

Each attendee will receive a complimentary reusable water bottle with your company’s logo. Attendees will carry the water bottles with them to sessions to stay hydrated during the day and will continue to promote your company when they use them after the conference.

Lanyards SOLD OUT

Place your company logo on the official AHRA badge lanyard, seen by attendees every day of the conference! These lanyards will be co-branded with the AHRA logo.  

Advertising

Get your brand's word out through a variety of digital advertising opportunities!

Convention Daily Digital Newsletter $10,000 | Exclusive

Reach meeting attendees each morning with the AHRA Convention Daily, the only publication that provides up-to-the minute news, information, and schedules.

Sponsor benefits:

  • Company logo in the Newspaper masthead
  • Two free full-page color ads
  • Company logo and Web address link on Annual Meeting Website

Attendee Pre Show Eblast $5,000

Reach attendees with your customized email before they arrive at AHRA! This sponsorship includes one e-blast sent to registered attendees 1-2 weeks before event. The sponsoring company supplies an HTML file (subject to AHRA approved) and AHRA sends it out on the sponsor’s behalf. AHRA does not distribute attendee email addresses, so this is the only way to reach registrants via email prior to the meeting.

Pre Show Attendee List $1,000

Connect with attendees before the event! The Pre Show Attendee List includes First and Last Name, Company or Organization Name, Title and Postal Mailing List for all opt-in attendees. 

Sponsorship must be secured by July 15, 2025. List is distributed the week of July 22nd.  Distributed to PRIMARY CONTACT listed on this form.

Push Notifications $500

Send a text alert to each attendee through the app! This alert will pop up on each attendee’s device if they have downloaded the app. Remind attendees to stop by your booth, announce a raffle or showcase a product demonstration time.

The text is limited to 100 characters. 

Mobile Application and Splash Screen $25,000

Attendees will create their own personal schedule, view maps, exhibitor info, photos, and more on their smart phone or tablet with the Annual Meeting App. Sponsor the popular Meeting App and gain exposure before and during the meeting. Your company will receive exclusive recognition on the app home page, on site signage, and website.

Sponsor benefits:

  • Custom splash screen with logo recognition
  • Sticky banner at the bottom on the app home page
  • Logo on app signage at the meeting
  • Recognition on website and Convention Daily

Innovation Showcase $2,000 for the first product | $1,000 for each additional | Max of 3 product offerings

AHRA is bring back the Innovation Showcase for 2025!  Your Product and service submission(s) will contain a description, photo, company booth number and hyperlink to your webpage. 

Deadline is Friday, June 27, 2025 to participate.

Voting will take place by AHRA Members and Attendees through a digital voting portal that will be marketed by AHRA. Innovation Award will be announced publicly during the Wednesday General session. A representative from the company will be invited on stage for a photo-opt and to accept the award.

Materials needed:

  • Product/Service Name
  • Company Name
  • Product/Service Description (up to 75 words)
  • Submission Picture (Hi-Res JPEG or PNG file / Company's logo can be used in place of a product/service shot)
  • Hyperlink
  • Booth Number at Annual Meeting

Registration Confirmation Banner Ad $5,000 | Exclusive

All attendees will see your company’s banner ad when you sponsor the registration confirmation email. This is an exclusive sponsorship opportunity and is therefore available on a first come, first-serve basis.

Be the official sponsor of 2025 AHRA Annual Meeting Registration. Sponsor receives logo recognition on registration platform, registration confirmation email, and on the top of the registration form.

IMAG $7,500 | Exclusive  

Put your company's logo on the "big screen" during keynotes by sponsoring the IMAG. This technology enables a close-up image of the speaker to be put on the large screen during the address. Your logo will flash each time the speaker's image goes on the screen using the IMAG.

Your logo will be seen by the entire conference audience all for one day exclusively.  

Banner Ad on Annual Meeting Homepage $10,500 | Exclusive  

Marketing your company on the AHRA Annual Meeting event page is a cost-effective approach to drive traffic to your own site. This ad is placed 2/3 down our event landing page. Ad will run from date of application through September 2025.

Inquire for image requirements and availability.

Wireless Internet $20,000

Sponsor the wireless internet and be seen by attendees each time they log onto their devices. The SSID will be AHRA and a password can be added of your choice.

A splash page with a URL redirect to the sponsors webpage is included.

Interested in Sponsoring?

Contact our Sales Team today to discuss your options.